Shipping Container Sale Paperwork: Bill of Sale, Ownership & Records

Shipping containers don't have titles the way cars do, so the paperwork you get when you buy one is your proof of what you bought and that you own it. It's easy to overlook, and it matters later if there's a problem on delivery, an insurance claim or a resale.

Here's what paperwork to expect from a shipping containers sale, what each document should show, and what to keep. To start a quote with clear paperwork from day one, browse our shipping containers sale catalog.

Why container paperwork matters

• Proof of ownership. There's no title, so a bill of sale or invoice is your record.
• Proof of what you bought. The size, type, grade and unit number.
• Delivery disputes. If the container that arrives isn't the one you paid for, you need written terms.
• Insurance. Insurers may ask for proof of purchase and value.
• Resale. Buyers will want to know the container's age, history and that you own it.
• Tax. Businesses may need records for expenses or depreciation.

1. The quote

Before you pay, get a written quote showing:

• Seller's business name, address and contact details
• Container size, height and type
• Condition and grade (new, cargo-worthy, wind and watertight or as-is)
• Unit number, if a specific container has been allocated
• Box price, delivery charge, fees and tax
• Delivery window and door direction
• Any accessories or modifications

2. The invoice

The invoice confirms the sale. Check that it matches the quote, especially the grade and the delivered total, and shows how and when you paid.

3. The bill of sale

A bill of sale transfers ownership from the seller to you. It should include:

• Buyer's and seller's names and addresses
• Date of sale
• Description of the container, including size, type and unit number
• Price paid
• Signature of the seller, and often the buyer

Some sellers combine the invoice and bill of sale into one document. Either is fine, as long as the unit number and ownership transfer are clear.

4. The delivery receipt

When the container arrives, the driver usually asks you to sign a delivery receipt. Before you sign:

1. Check the unit number matches your paperwork.
2. Look over the container for damage.
3. Do the light test inside.
4. Note any problems on the receipt.

Keep your copy.

5. Photos and condition records

Take your own photos on delivery day: all sides, the roof if possible, the interior, the floor, the doors and the CSC plate. They're your record of the container's condition if you ever need to make a claim or resell.

The container's own records

• Unit number: four letters and seven digits on the doors, sides and roof.
• CSC plate: usually on the left-hand door, showing the manufacture date and ratings.
• Weight markings: tare, max gross and payload, usually on the right-hand door.
• Survey certificate: if you bought a cargo-worthy container with a certificate.

Paperwork for rentals and rent-to-own

For a rental or rent-to-own plan, you'll also get an agreement setting out:

• The monthly payment and term
• What happens if you end early or late
• Your responsibilities for damage and insurance
• When ownership transfers, for rent-to-own

Read it before signing.

A simple bill of sale checklist

If you're buying from a private seller who doesn't have their own paperwork, make sure your bill of sale covers:

• Date of sale
• Seller's full name, address and phone number
• Buyer's full name and address
• Container size, height and type
• Unit number (four letters, seven digits)
• Condition, and any known damage
• Price paid and how it was paid
• A statement that the seller owns the container and is transferring ownership
• Signatures of both parties

Take a photo of the seller's ID and the container's unit number together if you can.

What to keep, and for how long

Keep the quote, invoice or bill of sale, delivery receipt, photos and any certificates for as long as you own the container, and hand copies to the next owner if you sell it. Businesses should also keep records as long as their accountant advises.

Selling a container later

When you sell, give the buyer a bill of sale with the unit number, size, condition and price, and pass on the original purchase records if you have them. It reassures them and makes the sale smoother.

FAQ

Do shipping containers have titles?

No. Ownership is shown by a bill of sale or invoice that lists the container's unit number.

What is a container's unit number?

Its unique ID: four letters and seven digits, printed on the doors, sides and roof. Make sure it's on your paperwork.

Should I sign the delivery receipt if something's wrong?

Note the problem on the receipt before you sign, take photos and contact the seller straight away.

Do I need paperwork to resell a container?

It helps. A bill of sale with the unit number and your original purchase records make resale easier.